Hey, lab professional! Have you ever stopped to think about how the pre-analytical phase is like the basis of everything? It's where we ensure that the test results are reliable, you know? And look, I know that everyday life is busy, full of challenges, and sometimes we feel like a juggler trying to balance everything. But calm down, take a deep breath, because I've prepared a practical guide to help you master this crucial step and, as a bonus, introduce you to eTrack, a tool that will make your life much easier.
1. Planning: The Beginning of Everything
- Medical Request:
- You know that medical order that sometimes comes with writing that looks like a hieroglyph? So, we need to make sure that everything is legible and complete. Information such as the patient's name, date of birth and requested tests are essential.
- Tip: How about using a digital system to make this step easier? Less paper, fewer errors!
- Patient Preparation:
- Have you ever imagined a patient arriving for an exam without knowing that they need to fast? To avoid this type of situation, prepare clear and objective informational material.
- Tip: Use WhatsApp messages or email to send instructions, so the patient can consult them when needed.
- Right Materials:
- Each exam has its own specific materials, right? Tubes, needles… everything needs to be within the validity period and in perfect condition.
- Tip: Organize your inventory and make a regular checklist to avoid surprises.
2. Sample Collection: The Moment of Truth
- Patient Identification:
- This is the most important step! Confirm the patient's details with them and use identification bracelets.
- Tip: Systems with barcodes or biometrics are great allies to avoid sample mix-ups.
- Collection Technique:
- Each type of sample requires a different technique. Train your staff and use quality materials.
- Tip: Online videos and tutorials can be great for reviewing techniques.
- Collection Record:
- Write everything down! Date, time, who collected it… every detail is important.
- Tip: Use a digital system to record everything in real time, without the need for paper.
3. Transport and Storage: Taking Care of Samples
- Transport
- Samples must be transported carefully, at appropriate temperatures and in secure packaging.
- Tip: Cooling boxes and refrigerant materials are essential for some types of samples.
- Storage
- Each sample has an ideal storage location and temperature. Follow the manufacturers' recommendations.
- Tip: Use freezers and refrigerators with temperature control and alarms.
eTrack: Your New Best Friend in Pre-Analytics
Now, let me tell you how eTrack can help you master all these steps:
- Full Traceability: Track every step of the process, from order to analysis.
- Secure Identification: Say goodbye to identification errors with barcodes and other technologies.
- Standardization: Ensure that everyone follows the same protocols, without exception.
- Digital Registration: Eliminate paperwork and have all the information in the palm of your hand.
- Easy Communication: Chat with your team in real time and track sample status.
- Optimized Time: Automate tasks and focus on what really matters: the patient.
- Economy: Reduce material costs and optimize the use of resources.
With eTrack and this practical guide, you will feel much more confident and prepared to face the challenges of the pre-analytical phase. And remember: we are here to help you offer the best for your patients!
An extra tip: read our post where we talk about how errors in the pre-analytical phase can compromise the reliability of the results
For more information, contact us!